Help & Documentation

Everything you need to create amazing Booth Bingo experiences for your events.

Quick Start Guide

1

Create Your Event

Set up your event with a name, dates, and basic settings.

Create Event
2

Add Vendors

Create vendors (exhibitors). Booths are created per vendor, and each booth gets a unique QR code.

Open Events
3

Create Booths

Create booths for each vendor. Each booth gets a unique QR code. Tip: finalize booths before the event starts—changing booth lists during a live event can impact attendee cards.

Open Events
4

Design Your Bingo Layout

Arrange booths on the bingo card. Choose grid size and placement. Best practice: avoid changing the layout once the event is live.

Open Events
5

Set Up Prizes

Configure your grand prize and secondary prizes (giveaways). Attendees earn entries by completing patterns and tapping “CLAIM ENTRY”.

Open Events
6

Print & Share QR Codes

Download booth QR codes (ZIP / print formats) and optionally email vendors their QR sheets to display at booths.

Open Events

Features Guide

Event Management

Manage event details, time settings, and attendee-facing branding.

  • Set event start and end dates
  • Choose the event timezone (attendee-facing times)
  • Customize attendee app header (event logo, sponsor banner)
  • Multi-day behavior (optional daily reset + scan rules)

Vendor & Booth Setup

Set up vendors, booths, and lead capture fields.

  • Add unlimited vendors
  • Create booths (typically 1 per vendor) with contact info and location
  • Optional qualifying questions + consent at scan time
  • Auto-generate unique QR codes for each booth

Bingo Card Designer

Create engaging bingo cards that attendees will love.

  • Flexible grid sizes (3x3, 4x4, 5x5)
  • Drag-and-drop booth placement
  • Auto-generate a layout, then fine-tune it

Prizes & Winners

Run drawings, verify winners, and manage prize timing.

  • Grand prize + secondary prizes (giveaway-style drawings)
  • Raffle entry model (entries are added when attendees tap “CLAIM ENTRY”)
  • Winners workflow: Suggest → Accept (creates redemption codes)
  • Draw all secondary prizes at once when you’re ready

QR Code System

Seamless scanning experience for attendees.

  • Unique QR code per booth
  • Bulk ZIP downloads + per-booth downloads
  • Print-ready formats and branded previews
  • Email vendors their QR codes to print
  • Scan tracking and analytics

Leads, Analytics, and Heatmap

Understand engagement and export data.

  • Lead exports (CSV) for CRM import
  • Per-vendor lead breakdown and visit history
  • Booth heatmap: see which booths get the most scans
  • Attendee metrics and scan counts

Exit Surveys

Collect post-event feedback with email-based exit surveys.

  • Send exit survey invites to attendees
  • Send follow-ups and test emails
  • Filter/search responses and view rating distribution
  • Export responses to CSV

Team & Billing

Invite teammates and manage event licensing.

  • Invite members to your event workspace
  • Access levels (Full vs Partial) for organizers
  • Purchase licenses to activate events
  • Verify redemption codes for claimed prizes

How Booth Bingo Works

1. Attendees Join

Attendees scan a main event QR code or visit your event link to get their bingo card.

2. Scan Booths

They visit vendor booths and scan QR codes to mark squares on their bingo card.

3. Complete Lines

Completing patterns earns claimable raffle entries (blackout earns a grand entry).

4. Claim Prizes

Attendees claim entries on their card, and may also receive instant rewards when scanning booths.

Frequently Asked Questions

Q:How do attendees play Booth Bingo?

Attendees join your event, scan booth QR codes to stamp their card, then claim entries by tapping “CLAIM ENTRY” when they complete patterns. A full-card blackout earns a grand entry for the grand prize drawing.

Q:Can I have multiple booths per vendor?

Yes. Most events use 1 booth per vendor, but you can create multiple booths per vendor for larger exhibitors or multi-location setups.

Q:How do prizes work?

Secondary prizes and grand prizes are giveaway-style drawings. Attendees earn entries by completing patterns and tapping “CLAIM ENTRY”. You can draw winners manually (Suggest → Accept) or schedule draws (depending on event settings).

Q:Can attendees play on multiple boards?

Yes. If your event has more booths than fit on a single board, the attendee app can create multiple boards so all booths can be included.

Q:How do I get leads from attendees?

When attendees scan a booth, they may be prompted for qualifying questions and consent (if enabled). You can review leads per vendor and export CSV files for CRM import.

Q:What is the difference between manual and scheduled giveaway draws?

Manual draws are organizer-controlled: you generate a suggested winner list and click Accept to finalize. Scheduled modes use each prize’s draw time to trigger suggestions (and optionally auto-finalize, depending on your event settings).

Q:Can I draw all secondary prizes at the same time?

Yes. Use the “Draw all secondary” action on the Winners page (or the Prizes page) to finalize all ready secondary giveaway draws at once.

Q:How do exit surveys work?

After your event, you can email attendees an exit survey. Studio tracks opens and responses, lets you filter/search results, and supports CSV export. You can also send follow-ups.

Q:What happens after the event ends?

All data is preserved. You can still view analytics, export leads, review winners, and view exit survey results. Attendees can still view their progress, but scanning is disabled after the event ends.

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